Annapolis Royal, Nova Scotia - Where History Meets Opportunity

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Code of Conduct for Elected Officials

Policy No.: 2008-8
Supersedes: 2002-3
Effective Date: November 17, 2008
Approval By Council Motion No.: 10

Purpose:
The public expects the highest standards of professional conduct from Members elected to local government. The purpose of this Code is to establish guidelines for the ethical and inter personal conduct of Members of Council (“Members”). The council is answerable to the community through democratic processes and this code will assist in providing for the good government of the Town of Annapolis Royal.

1. Standards of Conduct
Members shall uphold the law and at all times:

    1. Seek to advance the common good of the Town as a whole while conscientiously representing the communities they serve;
    2. Perform the functions of office truly, faithfully and impartially to the best of their knowledge and ability in accordance with the following core values:
        1. Integrity – giving the municipality’s interests absolute priority over private individual interests;
        2. Honesty – being truthful and open;
        3. Objectivity – making decisions based on a careful and fair analysis of the facts;
        4. Accountability – being accountable to each other and the public for decisions taken;
        5. Leadership – confronting the challenges and providing direction on the issues of the day.
    3. Uphold this Code as a means of promotion the standards of behaviour expected of Members and enhancing the credibility and integrity of Council in the broader community.

2. Council Responsibilities
The Council (or its designated committee) will:

  1. review the Town’s Code of Conduct as required and make any amendments considered appropriate
  2. review, consider or take other action concerning any violation of the Code of Conduct which is referred to Council for consideration.

Where there is any conflict between the Code of Conduct and the requirements of any statute of the provincial and federal government, provincial or federal statutes shall take precedence.

3. Member Responsibilities

    1. Conduct to be Observed
      Members are agents of the public whose primary objective is to address the needs of the citizens. As such, they’re entrusted with upholding and adhering to the by-laws of the Town as well as all applicable provincial and federal laws. As public servants, Members must observe a high standard of morality in the conduct of their official duties and faithfully fulfill the responsibilities of their offices, regardless of their personal or financial interests.
    2. Dedicated Service
      All Members should faithfully work towards developing programs to address the needs of the citizens in the course of their duties. Members should strive to perform at a level which is expected of those who work in the public’s interest.
    3. Respect for Decision-Making Process
      All Members recognize the responsibility of the Mayor or Warden to accurately communicate the decisions of the Council, even if they disagree with such decisions, such that respect for decision making processes of Council is fostered.
    4. Conduct at Meetings
      Members shall respect the chair, colleagues, staff and members of the public present during Council meetings or other proceedings of the Town. Meetings shall provide an environment for transparent and healthy debate on matters requiring decision-making.
    5. Release of Confidential Information Prohibited
      No Member shall disclose or release to any member of the public any confidential information acquired by virtue of their office, in either oral or written form except when required by law or authorized by the Town to do so. Nor shall Members use confidential information for personal or private gain, or for the gain of relatives or any person or corporation.
    6. Gifts and Benefits
      No Member shall show favouritism or bias toward any vendor, contractor or others doing business with the Town. Members are prohibited from accepting gifts or favours from any vendor, contractor or others doing business with the municipality personally, or through a family member or friend, which could give rise to a reasonable suspicion of influence to show favour or disadvantage to any individual or organization.
    7. Use of Public Property
      No member shall request or permit the use of Town-owned vehicles, equipment, materials or property for personal convenience or profit, except where such privileges are granted to the general public. Members shall ensure that the business of the town is conducted with efficiency and shall avoid waste, abuse and extravagance in the provision or use of Town resources.
    8. Obligation to Citizens
      No member shall grant any special consideration, treatment, or advantage to any citizen or group of citizens beyond that which is accorded to all citizens.
    9. Interpersonal Behaviour
      Members shall treat every person, including other Members, corporate employees, individuals providing services on a contract for service, and the public with dignity, understanding and respect and ensure that their work environment is free from discrimination, bullying and harassment.
    10. Community Representation
      Members shall observe a high standard or professionalism when representing the Town and in their dealings with any members of the broader community.

4. Good Governance
Members accept that effective governance of the Town is critical to ensuring that decisions are taken in the best interests of all stakeholders and to enable the Town to function as a good corporate citizen.

5. Government Relationships
Members recognize the importance of working constructively with other levels of government and organizations in Nova Scotia and beyond to achieve the goals of the Town.

6. Conflict of Interest Avoidance
Members are committed to making decisions impartially and in the best interests of the Town and recognize the importance of fully e requirements of the Municipal Conflict of Interest Act, R.S.N.S. 1989, c. 299 with regard to the disclosure and avoidance of conflicts of interest.

7. Reporting Breaches
Persons who have reason to believe that this Code has been breached in any way are encouraged to bring their concerns forward. No adverse action shall be taken against any Member or Town employee who, acting in good faith, brings forward such information.

8. Corrective Action
Any reported violation of the Code will be subject to investigation by the Council. Violation of this Code by a Member may constitute a cause for corrective action. If an investigation finds a Member has breached a provision of the Code, Council may impose corrective action commensurate with the nature and severity of the breach, which may include a formal warning or reprimand to the Member.

9. Compliance with Code
Members acknowledge the importance of the principles contained in this Code which will be self-regulated by Council. Councillors are required to sign a “Statement of Commitment to the Code” (Attachment A) within seven (7) days of taking the Councillors’ oath pursuant to section 147 of the Municipal Elections Act, R.S.N.S 1989, c. 300.

Code of Conduct for Elected Officials Policy- Signed

Code of Conduct for Elected Officials Appendix A

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