Annapolis Royal, Nova Scotia - Where History Meets Opportunity

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Phone: 902.532.2043

Routine Access

Policy No.: 2015-1
Supersedes: 
Effective Date: February 18, 2015
Approval By Council Motion No.: 11

1.0 Purpose: This policy is intended to clarify which records of the Town of Annapolis Royal are available routinely upon request, and which requests for records require review by the Responsible Officer under Part XX, Freedom of Information and Protection of Privacy, of the Municipal Government Act.

2.0 Authority

Part XX of the Municipal Government Act, as amended.

3.0 Objectives

3.1 This routine access policy will improve public access to the records of the Town which are not released through active publication, without the requirement to submit a request under Part XX of the Municipal Government Act.

          3.2 This policy will provide greater certainty to staff and the public as to which records can be routinely accessed by the public, and which records can be accessed only by application to the Responsible Officer.

4.0 General

4.1 Requests for routine release of information may be made in person or in writing to the staff person having custody of the record.

4.2 Any requests for more than one (1) copy of a single record must be made in writing and applicants will be expected to pay for the staff time and costs required to process the application.

4.3 Staff having custody of the requested record may copy and release to the public within 24 hours any records listed in Appendix A to a maximum total of one copy of one record. The standard fees for copying will apply for documents exceeding five (5) pages in length.

4.4 Normal fees/charges shall continue to apply for publications (including Municipal Planning Strategy and Land-Use Bylaw documents).

4.5 Staff having custody of the requested record which is not clearly listed in Appendix A shall not release the requested record except as directed by the Responsible Officer.

4.6 Records containing personal information of identifiable individual or confidential business information of a third party shall not be disclosed unless that information has been severed from the record or with the written consent of the third party.

4.7 Documents requiring significant staff time to locate or reproduce will continue to be addressed through the formal Freedom of Information and Protection of Privacy (FIOPOP) process.

4.8 There is no charge for applications under Nova Scotia Freedom of Information and Protection of Privacy for your personal information or correction of your personal information.

  • There is a mandatory Five Dollars ($5.00) application fee for access to general records.
  • If the application is for access to general records of the Town, you will also be charged:
  • The cost of staff time to locate and retrieve information at a cost of $15.00 per staff person per hour;
  • The cost of staff time to prepare the records at a cost of $15.00 per staff person per hour; and
  • Photocopying at a cost of $0.20 per page and postage fees at actual costs and if applicable fax charges at actual costs.

Routine Access Policy- Signed

 

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